Meeting Minutes November 2022
Evergreen Township Minutes November 14th, 2022
The Evergreen Township Board met November 14th for their regular meeting at Betty Janke’s home. Present were: Betty Janke, Rana & Todd Holmer, Scott Ulschmid, Steve Wilkowski Jr and Brett Jepson.
Steve called the meeting to order. The minutes of the previous meeting were read and approved as read.
Betty read her treasurer’s report of money paid out, money received, money on hand in savings and checking. Balance on hand is $156,836.09. Todd made a motion to approve the treasurer’s report. Second by Scott. All present in favor.
Steve made a motion to pay bills. Second by Todd. All present in favor. Bills presented for payment are as follows: Lake Region Electric $33.73 for electric at town hall, Dan Oelfke $4250.00 for 34 hours of road blading, MN Assn of Townships $330.00 for work comp insurance, Hensel Mowing $1250.00 for Fall ditch clipping, Julie Slevin $75 for general election judge and Midwest Specialties $286 for 22 yds of gravel, Todd motioned to transfer $6300, second by Scott. All present in favor.
Rana called the Board of Canvas to order. Steve, Todd & Scott were issued the oath. The election reports were reviewed by the Supervisors and they concur that Brett Jepson was the write in winner for the Supervisor A position. The voting summary was signed off and Rana will be sending the certificate of election after the 7 day contested period and received their signed campaign financial forms. Steve motion to adjourn, second by Scott.
Rana mentioned that she did reach out to Michelle Fischbach’s office regarding the IRS issue we have been having. They requested all the information of copies of everything. It was emailed to Craig Bishop on 10/26/22 as he is the person in her office who works with IRS issues.
Rana also mentioned that our website will need to update in January and a new chairman will need to be elected. Will also need to check with United Community Bank regarding signature authorities for the township, so we can get Brett added and Steve removed. We will also need to increase Drewes Inc retainer fee to $700 since his hourly fee was raised to $140 per October’s meeting. The retainer is for December, January, February and March. If he doesn’t plow during those months he will get the retainer for 5 hours worth of plowing. Also received a notice from MATIT that starting in 2023 the work comp audit will be submitted electronically. As a matter of interest Rana figured out how many yds of gravel we hauled in 2022 & 2021 and it was 4858 and 4698 respectively.
Todd did call Jeff from (Gunnick Construction?) and left a voicemail regarding our average gravel yards hauled per year and asked whether they haul it and their price. He has not received a response. Merle also did get 2 dump truck loads of gravel hauled on the Fire Rd to help fill in the low area. Received a call from Ross Hetherinton regarding ditches not cut past Ken Rader’s. Checked with Jeremy and they weren’t cut since there were flags in the ditch and typically won’t cut if the ditch is flagged. We didn’t realize that as we haven’t ever removed old flags after a road project in the past, but will need to do it going forward. Jeremy said he could try to come back down and clip them. Todd stated he didn’t think it would be too big an issue on that road as Dwight will knock it down during first snowplowing since road is narrow. Steve and Scott agreed it shouldn’t be an issue.
Having no further business, Steve made a motion to adjourn. All present in favor.
Respectfully submitted, Rana Holmer, Clerk